Introducing the most complete and low cost Car Rental management software on the market.

Most Affordable and Rich Featured Car Rental Software

EasyRentPro Standard is the world’s leading car rental software which provides all the tools and features needed to run every aspect of your car rental business. The standard edition is designed for your single location car rental operation, which can manage an unlimited number of vehicles and is loaded with rich features such as fleet utilization, quick look-up, QuickBooks Integration and rate management. Customization is also possible for a reasonable price. This low cost car rental software is available in English, Spanish, Dutch, French, Italian, Portuguese.

Available in English, Dutch, Spanish, French, Italian and Portuguese

Easy-To-Use EasyRentPro software is user friendly and includes all feature for an Effective and smooth operation of your car rental business.

Multi Language This standard software is available in  English, Spanish, Dutch, French, Portuguese and Italian so it is usable in countries worldwide.

Network Ready This Windows Based Software can be installed on multiple workstation in your single rental location to allow all your operators serve your clients at the same time for a smooth business process.

QuickBooks Integration EasyRentPro has a direct integration with QuickBooks to save time by avoiding manual input in Quickbooks.

Best Features to manage your Car Rental Business

Rent Planner

The Rent Planner screen displays a quick 15-day view of all your reservations, bookings and overdue bookings in different colors. You can zoom the planner to see all your vehicles and reservations on one screen. It has a drag and drop functionality where you can extend a rental or change vehicle within a few second.  In the rent planner you can also sort and filter vehicles by class, location and more.  You also see reminders for each vehicle such as inspection date, Insurance expiration date etc.

Quick Lookup

The Quick Lookup gives you a total overview of your fleet so you can how many vehicles you have available, on rent, pending arrival etc. You can also search for agreement or vehicles, modify/delete reservations, print agreement, check in and checkout vehicles. Final you can run a vehicle utilization report to get an better overview of your rental operations

Rental Booking Form

The rental booking  form offers detailed option to fill all required details related to your agreement. It offers the flexibility to adjust the rental amount , charges and taxes per agreement.  On the same form you can add up to 3 drivers details. It also includes a scan module where you can scan up to 3 documents per agreement. Also other details like Insurance,  flight, fuel, mileage and flight details can be added to the agreement.

  • Network Ready
  • Unlimited Vehicles
  • Vehicle Utilization Graph
  • Vehicle damage bookmark
  • Picture ID Scanning
  • Rich Featured Rent Planner
  • Vehicle Filtering in Planner
  • Vehicle Reminders
  • Vehicle Expenses management
  • Tax & Surcharges Calculations
  • Tax & Charges by Vehicle Class
  • Agent and commission Feature
  • Daily Rate
  • Weekly Rate
  • Monthly Rate
  • Season Rate
  • V. I. P Rate
  • Rate Package
  • Mileage Rate
  • Hour Rate
  • Monthly rate Adjustments
  • Discounted day Rates
  • Overdue hour Calculation
  • Customizable Agreement Fields
  • Enable / Disable Agreement Fields
  • Arival and Departure Flight Details
  • Check-in and Check-out Procedure
  • Unlimited Payment Methods
  • Multi-Location
  • Fuel Management
  • E-mail Functionalities
  • User Login
  • User access limitation
  • Variety of Reports
  • Data Backup and Restore
  • QuickBooks Integration

Quick Lookup
With the quick look-up feature you will have a complete view of your fleet utilization like rented vehicles, upcoming rentals, pending arrivals and available vehicles in your fleet.

Rent Planner
The Rent Planner screen displays a quick 15-day view of all your reservations, bookings and overdue bookings in different colors. You also see reminders for each vehicle such as inspection date, Insurance expiration date etc.

Vehicle Management
Your fleet is very simple to manage with EasyRentPro. All vehicles are grouped by class to make the system very easy to navigate. You can keep all maintenance details, expenses, inspection, insurance, damages on vehicle and all other important information here.

New Agreement
With a simple click of the button you can see which vehicle is available for the selected rental period. Here you can also filter your vehicles by class, location or branch to narrow down the list. You will have a quick view of all essential details of the vehicles in one list, making your selection simple and accurate.

Rental Booking
In the booking screen you can enter all your agreement related information such as client details, company, vehicle, rental period, tax and charges etc. In this screen you can also see a detailed calculation of the rates. These details can also very easily be adjusted.

Rental Agreement
The default rental agreement has a very detailed layout that contains all relevant information for the client. The header of the agreement can contain both text and./or your company logo. Customized agreements are available upon request.

Agreement Sample
Sample Agreement

Rate Options
Rate calculation is very flexible with Easy Rent Pro. There are many options like day only rates, 1 to 6 days intervals, weekly rates, monthly rates, seasonal Rates, V.I.P. rates and Special Rate Packages.

Tax & Surcharges Setup
You can define up to 16 taxes and surcharges to be fixed amounts, daily amounts , percentages, required amounts or optional amounts. Optional charges can also be added to the agreement total during booking. Amounts can be changed if necessary.

Damage Control
With the damage control feature you can bookmark your permanent or temporary vehicle damages such as scratches, dents or missing parts. The bookmarks will be printed on the agreement and can be removed later when damage is fixed.

Vehicle Body Styles
We have a great variety of frames to match any vehicle type you may have in your fleet. To simplify the bookmarking for damage process, Easy rent Pro offers a wide variety of vehicle frames from scooters and golf carts to motor homes.

General Requirements

  • 1GB available HDD space
  • CD-ROM drive (for installing the program from CD)
Supported Operating Systems

  • Microsoft Windows 10 – 32-bit / 64-bit
  • Microsoft Windows 8 – 32-bit / 64-bit
  • Microsoft Windows 7 – 32-bit / 64-bit
  • Microsoft Windows XP Home Edition
  • Microsoft Windows XP Professional x86 Edition
  • Microsoft Windows XP Professional x64 Edition
  • Microsoft Windows Vista
Hardware Requirements

  • Intel Pentium processor 1 Ghz 32-bit or 64-bit an higher
  • 1 GB available RAM

The purchase price of car rental software includes a one-time Set-up Fee plus an annual Subscription Fee, which includes support and any future upgrades. You can choose to pay the subscription on an annual basis (which saves you money on the long term) or on a monthly basis. When purchasing the Standard version, this includes the first year subscription. So there is no annual fee for the Standard version during the First Year!
We can make customized rental agreement layout that meets your country and business requirements. You can send us your sample agreement and we will provide you with a quotation.
All our orders are processed by, which is the most secure credit card processing company on the internet. We does not receive nor store any credit card information when you place your order. We are only notified by when the transaction is authenticated.
Support is included in the Subscription . You will receive free support when you purchase car rental software. We offer support by email and phone. Also with our online support software, we can connect to your computer through the internet and troubleshoot any problem you may have with the software.
Easy Rent Pro is available to try and purchase in multiple languages. The price is the same for all languages. our car rental software currently supports English, Spanish, Dutch, French, Italian, Portuguese and Croatian.
After you purchase the software we will send you an activation code that will remove the trial period limitation, allowing you to resume working with with your pre-loaded data.
All our orders are processed by After the transaction is authenticated you will receive the activation code, which normally takes less that 2 hours.
You can purchase car rental software online by using your credit card or PayPal. After your purchase you will receive an activation code.
Unfortunately the car rental software is a Windows Desktop Application. A MAC version is not available yet, however, you can however install a software called ‘Parallels’ on your Mac that allows you to run windows applications.
To use the software in multi-user mode follow the instructions below:
1. Install software on each workstation
2. Exit EasyRentPro
3. Open My computer and navigate to c:/program files/easy rent pro/data
4. Copy database from the workstation from location (c:/program files/easy rent pro/data/rentaldb.dat)
to the shared server location where all computers can have read/write access (example g:/data/rentaldb.dat)
5. On each workstation start EasyRentPro go to setup, Data Storage & Network and change
Main Database Location to the shared server location (example g:/data/rentaldb.dat)
6. Restart EasyRentPro on each workstation go to setup, Data Storage & Network and check field ‘Multi User’
7. (Optional: If you would like to use the “user must login” feature, go to setup, user access and create your users. go to setup, Data Storage & Networking info and check ‘User Must Login’)
8. You can activate the software on all work stations with the same code used when you purchased the software.
9. Restart EasyRentPro on each workstation

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