EasyRentPro Cloud is the most complete and trusted Online Car Rental Management software on the market.
Low Cost Cloud Car Rental Software
EasyRentPro Cloud is the world’s leading Multi-language online windows based car rental software designed for multi-location car rental operations. This cloud software can be used at your office to run all your daily rental business operations. EasyRentPro Cloud supports unlimited vehicles. It is packed with rich features such as quick lookup, fleet utilization, rate management and QuickBooks Integration. Check out our reviews on Capterra page
Best Solution for your Multi-location Business
The data is stored on a secure cloud server database located on our dedicated server for worldwide access. It has the same functionality as the Standard Car Rental Software but is usable at different locations, even in the comfort of your home. EasyRentPro Cloud is great for companies with multiple locations, business travelers that would like to take their laptop on a business trip while still having the office run its car rental operations smoothly. Customization is also possible at a reasonable price.
Available in English, Dutch, Spanish, Portuguese, French and Italian
Has all Features for a smooth Car Rental Operation
- Network Ready
- Unlimited Vehicles
- Vehicle Utilization Graph
- Vehicle damage bookmark
- Picture ID Scanning
- Rich Featured Rent Planner
- QuickBooks Integration
- Vehicle Filtering in Planner
- Vehicle Reminders
- Vehicle Expenses management
- Tax & Charges by Vehicle Class
- Flexible Tax & Surcharges Calculations
- Multi-Location
- Daily Rate
- Weekly Rate
- Monthly Rate
- Season Rate
- V. I. P Rate
- Rate Package
- Mileage Rate
- Hour Rate
- Mileage Rate
- Check-in and Check-out Procedure
- Monthly rate Adjustments
- Fuel Management
- User access limitation
- Discounted day Rates
- E-mail Functionalities
- Variety of Reports
- Data Backup and Restore
- Enable / Disable Agreement Fields
- Arrival and Departure Flight Details
- Unlimited Payment Methods
- Customized Agreement Fields
- Referral Agent and commission Feature
- Drag & Drop Vehicle damage bookmark
- Network Ready
- Unlimited Vehicles
- Vehicle Utilization Graph
- Drag & Drop Vehicle damage bookmark
- Picture ID Scanning
- Rich Featured Rent Planner
- Vehicle Filtering in Planner
- Vehicle Reminders
- Vehicle Expenses management
- Flexible Tax & Surcharges Calculations
- Tax & Charges by Vehicle Class
- Referral Agent and commission Feature
- Daily Rate
- Weekly Rate
- Monthly Rate
- Season Rate
- V. I. P Rate
- Rate Package
- Mileage Rate
- Hour Rate
- Monthly rate Adjustments
- Discounted day Rates
- Overdue hour Calculation
- Customizable Agreement Fields
- Enable / Disable Agreement Fields
- Arival and Departure Flight Details
- Check-in and Check-out Procedure
- Unlimited Payment Methods
- Multi-Location
- Fuel Management
- E-mail Functionalities
- User Login
- User access limitation
- Variety of Reports
- Data Backup and Restore
- QuickBooks Integration
Quick Lookup
With the quick look-up feature you will have a complete view of your fleet utilization like vehicles on rent, upcoming rentals, pending arrivals and available vehicles in your fleet.
Rent Planner
The Rent Planner screen displays a quick view of 15 days of all your reservations, bookings and overdue bookings with different colors. You also see the reminder regarding each vehicle such as inspection date, Insurance expiration date etc.
Vehicle Management
Your fleet is very smooth to manage with Easy Rent Pro. All vehicles are grouped by class to make it very easy to navigate. You can keep all maintenance details, expenses, inspection, Insurance, Damages on vehicle and all other important information here.
New Agreement
With a simple click of the button you can see which vehicle is available for the selected rental period. Here you can also filter your vehicles by class, location or branch to narrow the list. You will have a quick view of all essential details of the vehicles in a list to make your selection simple and accurate.
Rental Booking
In the booking screen you can enter all your agreement related information such as client details, company, vehicle, rental period, tax and charges etc. In this screen you can also see a detailed calculation of the rates. This can also be adjusted very easily.
Rental Agreement
The default rental agreement has a very detailed layout that contains almost all relevant information for the client. The header of the agreement can contain only text or your company logo as well. Customized agreements are available on request
Rate Options
Rate calculation is very flexible with Easy Rent Pro. There are many options like day only rates, 1 to 6 days interval, weekly rates, monthly rates, Season Rates, V.I.P. Rates and Special Rate Packages.
Tax & Surcharges Setup
You can define up to 16 tax and surcharges which can be fixed amounts, daily amounts , percentage, required amounts or optional amounts. Optional charges can also be added to the agreement total during booking. Amounts can be changed if necessary.
Damage Control
With the damage control feature you can bookmark your permanent or temporary vehicle damages such as scratches, dents or missing parts. The bookmarks will be printed on the agreement and can be removed later when damage is fixed.
Vehicle Body Styles
To make damage bookmarking easy, Easy rent Pro offers a wide variety of vehicle frames from scooters and golf carts to motor homes. Whatever type of vehicle you have in your fleet we have one frame that matches your selection.
- 1GB available HDD space
- Microsoft Windows 10 – 32-bit / 64-bit
- Microsoft Windows 8 – 32-bit / 64-bit
- Microsoft Windows 7 – 32-bit / 64-bit
- Microsoft Windows XP Home Edition
- Microsoft Windows XP Professional x86 Edition
- Microsoft Windows XP Professional x64 Edition
- Microsoft Windows Vista
- Intel Pentium processor 1 Ghz 32-bit or 64-bit an higher
- 1 GB available RAM
1. Install software on each workstation
2. Exit EasyRentPro
3. Open My computer and navigate to c:/program files/easy rent pro/data
4. Copy database from the workstation from location (c:/program files/easy rent pro/data/rentaldb.dat)
to the shared server location where all computers can have read/write access (example g:data entdb.dat)
5. On each workstation start EasyRentPro go to setup, Data Storage & Network and change
Main Database Location to the shared server location (example g:data entaldb.dat)
6. Restart EasyRentPro on each workstation go to setup, Data Storage & Network and check field ‘Multi User’
7. (Optional: If you would like to use the “user must login” feature, go to setup, user access and create your users. go to setup, Data Storage & Networking info and check ‘User Must Login’)
8. You can activate the software on all work stations with the same code used when you purchased the software.
9. Restart EasyRentPro on each workstation
EasyRentPro Cloud allows you to process payments in the software, by utilizing a payment gateway.
Now you can enter the information of your client’s credit card or use a card reader, which will populate all the necessary fields to charge your client.
Sign on the agreement in the software
With the cloud version of EasyRentPro the customer and the agent can sign on the agreement. This way you as the user can send the agreements signed by email to your customers. The agreement can also be printed. The signature has a blue color, to be equal as an agreement signed with a pen.