This section will show you how to check for available vehicles before you initiate a new rentals contract.
Before you continue be sure you have at least one vehicle in your fleet
To check for available vehicles before you initiate a new rental agreement
| 1. | Click 'New Booking' on the main window |
| 2. | Select your start and end date |
| 3. | select your class (optional) |
| 4. | Click 'Get Available Vehicle' |
| 5. | After selecting your vehicle click 'Select Vehicle' |
This screen will lead you to the booking window where you can enter all your contract details.
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Here follows a few detail for entering your data:
| • | If you are initiating a reservation click and select the 'Reservation' option else select 'Booking if you are initiating a Booking. |
| • | All clients details are saved in case of recurring. if the client exists in easy rent pro click on the button in the 'Family Name' field and this will list all client where you can start typing to search for the client you are looking for. You can also do this in the 'Company Name' field where you can search for a existing company. |
| • | The rates are adjustable and you can click on the 'Adjust Rental Rates' Button to adjust rates for this booking. |
When done click on save button.
If you initiated a reservation the reservation will be displayed in the planner and no further action need to be done.
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If you initiated a booking after saving a dialog will as you if you want to create an invoice for this booking.
Click Yes to continue.
The booking window will close and the invoice window will open with the summary of the booking.
If payment took place
| • | click the 'Pay' Button to enter the payment details |
| • | Enter the fill the necessary fields and click 'Accept' Button. and the window will close. |
To print the invoice click 'Print' button on the invoice screen and a print dialog will open.
If not selected select Default invoice and click preview for a screen preview or print for a paper
printout.
If you want to you a customized invoice to be used with Easy Rent Pro send a mail to info@easyrentpro.com and
as for a customized invoice/agreement quotation.
Below you can see a preview of the Easy Rent Pro default invoice.
| • | The text head can be replaced by a picture on the invoice section in the setup window |
| • | The emergency number and two text blocks in the bottom of the contract can also be changed on the invoice section in the setup window. |
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